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Logistics

Venue

Venue

We are excited to be holding our conference at the beautiful Monona Terrace Community and Convention Center, which sits on the shores of Lake Monona in Madison, Wisconsin. Originally designed by Frank Lloyd Wright, Monona Terrace was also the first convention center to achieve LEED (Leadership in Energy and Environmental Design) certification. (View location on map.)

Pre-conference events on Wednesday, November 14, will take place at Angelic Organics Farm, a biodynamic, community supported (CSA) farm. Angelic Organics is also home to both Farmer John Peterson, star of the documentary The Real Dirt on Farmer John, and Angelic Organics Learning Center, a non-profit educational organization that offers educational, creative, and experiential programs to the regional community. (View location on map.)

Madison

Madison, a thriving university town and one of the country's most progressive and livable cities, is surrounded by more community supported agriculture (CSA) and organic farms than almost anywhere else in the U.S. It is also only 1.5 hours to East Troy, Wisconsin, home of the Biodynamic Association's main office; the Zinniker Farm, the oldest continually operating biodynamic farm in the U.S.; Michael Fields Agricultural Institute; and a number of other biodynamic farms. See Getting There for more information on how to get to Madison and local transportation options. For information about the thriving CSA community around Madison, visit the FairShare CSA Coalition. To find out more about cultural and recreational opportunities in the area, visit:

Map



View larger map

Getting To and Around Madison

By Plane

Dane County Regional Airport (6 miles)

Ground transportation information (including taxi, bus, public transport, and courtesy vehicles)

Madison Airport Shuttle information

Milwaukee Airport (85 miles)

Ground transportation information (including rental cars and bus service to Madison)

Chicago O'Hare International Airport (134 miles)

Ground transportation information (including rental cars, shuttles, and regional busses)

O'Hare to Madison bus information

Chicago Midway International Airport (153 miles)

Ground transportation information (including rental cars, shuttles, and regional busses)

Midway to Madison bus information

By Car

Driving: Madison is easily accessible from major Midwest cities — 1.5 hours from Milwaukee, 2.75 hours from Chicago, and 4.75 hours from Minneapolis and St. Paul. (View conference map.)

General driving directions to Monona Terrace are available here.

For custom driving directions, enter your starting address:

Parking: paid parking is available at Monona Terrace. Hourly parking can also be found at several nearby city garages and lots

Carpooling: if you are interested in carpooling or finding a shared ride, please use our Conference Ride & Room Sharing Forum.

 

By Train and Bus

Madison is served by Amtrak, Megabus and Greyhound. Find other local bus companies here.

 

Transportation Around Madison

Public Transportation: maps, times, and rates available from Metro Transit.

Biking: bikes are available throughout the city through the innovative BCycle bicycle sharing program. Bike maps are available from the City of Madison.

Maps: the Madison Convention and Visitors Bureau provides a number of maps to help you find your way around.

 

Conference Shuttles

Shuttle buses will run continuously between Monona Terrace and the conference hotels during the following times:

  • Thursday, November 15: 11:00 am - 1:00 pm and 6:00 pm - 9:00 pm
  • Friday, November 16: 7:00 am - 8:30 am and 9:00 pm - 11:00 pm
  • Saturday, November 17: 7:30 am - 9:00 am and 9:00 pm - 11:00 pm
  • Sunday, November 18: 7:30 am - 9:00 am and 12:30 pm - 2:30 pm

Conference participants may request shuttle service at other times at the front desk of the Hilton (adjacent to Monona Terrace). The Hilton, Sheraton, and Clarion Suites also offer complimentary shuttle service for their guests to and from the Dane County Regional Airport.

 

Bus to Angelic Organics on Wednesday, November 14

Buses to Angelic Organics will depart from Madison at 7am and return from Angelic Organics at 7pm and 9pm. View full details for the buses here.

Lodging

There are a number of lodging options available in Madison depending upon your preferences and budget. We encourage you to reserve your lodging as soon as possible so you can secure the option you want. Please note we expect lodging in Madison to be booked up for the weekend of the conference due to other events.

Hotels

As of November 5, the conference room blocks have now closed. They were at: Sheraton Madison Hotel, Madison Clarion Suites, and the Lowell Center. If you are able to reserve a room at one of these hotels, then you can still utilize the shuttle bus service we are providing to and from Monona Terrace.  The Hilton Madison Monona Terrace is full.

For hotel rooms booked at the special discounted rates, you must manage them (changes or cancellations) through the online housing system Meetingmax. Reservations will not be accepted directly through the hotels, or changed or cancelled unless it is within 72 hours of your arrival (see below).

MeetingMax Instructions:

  1. Make your reservation either online by clicking here, or by calling (800) 373-6376 and asking for Housing. (All changes must be made the same way.)
  2. Obtain your Meetingmax confirmation. Once you have made your reservation, it is a confirmed reservation. However, it may take several days for the hotel to process your reservation. Once that occurs, you will receive an email confirmation via Meetingmax.

Changes and Cancellations: If you need to cancel or make changes to your reservation, please do not contact the hotel directly unless it is within 72 hours of your arrival. For changes and cancellations on an existing reservation, please refer to the link provided at the bottom of your Meetingmax confirmation email.

If you have questions about the Biodynamic Association's hotel block, please call (800) 373-6376 and ask for Housing or email your questions to senz@visitmadison.com

Sharing rooms:  If you are interested in finding a roommate, please use our Conference Ride & Room Sharing Forum.

Map



View larger map

Hostel

The HI-Madison offers 33 beds in downtown Madison. The hostel is only a 5-minute walk from Monona Terrace. The phone number is 608-441-0144. As of early October, a few rooms are available. 

Homestays

We have filled all available homestays. A limited number of homestays were available, coordinated through the Madison Waldorf School. We received many more requests than offers. We are no longer accepting additions to our Homestay Request Form. If you have any questions about homestays, please call Nancy Gutknecht at (608) 354-9706 or email ngutknecht@madisonwaldorf.org

Please note: An alternative low-cost lodging option is to reserve one of our discounted hotel rooms and find roommates to share the cost through our Conference Ride & Room Sharing Forum.

Other Options

Airbnb offers listings of places for rent (private room, house, etc), with booking available online.

CouchSurfing offers a network for people around the world to connect, host others, meet at gatherings, etc.

Dane County Parks offers online camping reservations (not in downtown Madison).

 

 

Food

All meals served at the conference will feature local, organic, and biodynamic foods. Participants may request vegetarian, vegan, or gluten-free options when registering for the conference. The conference menu is posted below.

Please note that outside food may not be brought into Monona Terrace.

Conference meal plans and individual meals are now sold out. We cannot accept walk-in meal registrations.



Other food options: On Friday and Saturday, the Grandview Cafe at Monona Terrace will be open for coffee and light fare from 7am-2pm. Other nearby restaurants include the Capitol Chophouse and Olive Cafe at the adjacent Hilton Hotel, as well as Graze, Milio's and Marigold Kitchen. Restaurant guides are also available at the Madison information booth at Monona Terrace. If you plan to dine out Saturday evening, we recommend making reservations early due to the University of Wisconsin Badger Football game.

 

Meal Packages

  Early Bird Price Full Price
Full Package $120 $130
    Fri. lunch, snack, dinner    
    Sat. lunch, snack, dinner    
    Sun. lunch    
One-Day Meal Package: Fri. $55 $65
One-Day Meal Package: Sat. $55 $65
One-Day Meal Package: Sun. $20 $25

 

Conference Menu

With Special Thanks to Our Food and Beverage Sponsors

Thursday PM Break

Hummus, Gluten-Free Crackers & Turkey Ridge Organic Orchard Apples, Equal Exchange Coffee, Light of Day Hot Tea, Organic Valley Half & Half

 

Friday AM Break

Equal Exchange Coffee, Light of Day Hot Tea

Friday Lunch

White Chili (White Bean & Black Earth Meats Organic Ground Turkey); Red Chili (Organic Tomato-Based Veggie & Kidney Beans); Organic Brown Rice and Turtle Creek Garden Biodynamic/Organic Roasted Veggies; Shredded Cheddar Cheese, Sour Cream and Chives on table

Gluten-Free Corn Bread, Organic Butter, East Troy Biodynamic Honey

Equal Exchange Coffee, Light of Day Hot Tea & Iced Tea, Organic Valley 2% Milk

Friday PM Break

Turkey Ridge Organic Orchard Apples, Wild Flour Organic & Biodynamic Artisan Bread, East Troy Biodynamic Honey, Mini Gluten-Free Granola Bars, Equal Exchange Coffee, Light of Day Hot Tea, Organic Valley Half & Half

Friday Dinner

Orchard Salad Organic Baby Greens topped with Turkey Ridge Organic Apple Wedges, Gorgonzola Cheese and Roasted Walnuts, Served with Homemade Fig-Grape Seed Vinaigrette.

Rushing Waters Organic Trout served with sautéed Barefoot Farmer Biodynamic & Organic Kale, Glazed Common Roots Biodynamic & Organic Carrots and Beets with Gluten-Free Quinoa (Veggie option: Portabella)

Wild Flour Organic & Biodynamic Artisan Bread, Organic Butter, Gluten-Free Crackers

Equal Exchange Coffee, Light of Day Hot Tea & Iced Tea, Organic Valley 2% Milk

Friday Evening

Cash bar with local craft beer, Izzy soda, wine, NessAlla Kombucha

 
Saturday AM Break

Ambassador Organics Coffee, Light of Day Hot Tea

Saturday Lunch

Turtle Creek Gardens' Biodynamic & Organic Cabbage Slaw and 1/2 Grain Salad

Black Earth Meats Organic Sausage and Lentil Bake with Grilled Tomato topped with Organic Parmesan Cheese (Veg Option no Sausage, Veg Option no meat no cheese).

Wild Flour Organic & Biodynamic Artisan Bread, Organic Butter, Gluten-Free Crackers

Ambassador Organics Coffee, Light of Day Hot Tea & Iced Tea, Organic Valley 2% Milk         

Saturday PM Break

Turkey Ridge Organic Orchard Apples, Gluten-Free Bramble Bars, Wild Flour Organic & Biodynamic Artisan Bread, East Troy Biodynamic Honey, Ambassador Organics Coffee, Light of Day Hot Tea, Organic Valley Half & Half

Saturday Dinner

Turtle Creek Gardens Biodynamic and Organic Spinach Salad & Turtle Creek Beauty Heart Radishes served with a Dijon Mustard Vinaigrette

Shepard’s Pie (Black Earth Meats Organic Ground Beef), (Veg Option No Meat, Vegan Option No meat and no cheese), Made with Barefoot Farmer Irish Potatoes, Served with EZ Farm’s Brussel Sprouts

Wild Flour Organic & Biodynamic Artisan Bread, Organic Butter, Gluten-Free Crackers

Ambassador Organics Coffee, Light of Day Hot Tea & Iced Tea, Organic Valley 2% Milk

Saturday Evening

Theo Fair Trade, Organic Chocolate Tasting

 
Sunday Lunch

Half Barefoot Farmer Biodynamic Organic Acorn Squash stuffed with Wild Rice Blend and Cranberries

Organic Turkey Roulade stuffed with Sage Dressing, Served with Baked Scalloped Turkey Ridge Organic Apple and cranberry sauce

Alterra Coffee Coffee, Light of Day Hot Tea

Child Care

Childcare will be offered on-site for children ages 3 to 10 years by the Madison Waldorf School. Pre-registration is encouraged. 

Hours

Friday, November 16: 8:30 am - 6:00 pm

Saturday, November 17: 9:00 am - 6:00 pm

To submit a request for child care, please fill out this Child Care Form.

For more information, please call Nancy Gutknecht at (608) 354-9706 or email ngutknecht@madisonwaldorf.org.

Registration and Price Information

Pre-registration is now closed.

Walkin registration: Walk-ins will be accepted beginning Thursday, November 15 at 11am, space permitting.

The following are full:

  • Both Wednesday workshops at Angelic Organics are full.
  • The Thursday evening fundraiser is full.
  • There are no more conference meals available. The Monona Terrace Cafe will be serving rolls and coffee for breakfast, as well as lunch. There are restaurants nearby (such as Graze, Amillio's, and Marigolds), but please note that reservations will be necessary on Saturday night and should be made early due to a university football game.

Event

Early Bird Price

Full Price

Pre-Conference Events: Wed. Nov. 14, Angelic Organics Farm    

Field Day & Workshop with Farmer John Peterson (cost includes lunch and dinner)

$100 $110

Farm-Based Education Intensive (cost includes lunch and dinner)

$100 $110

Kaspar Hauser Play (space limited)

$18 $20

Bus from Madison to Angelic Organics (round-trip only)

$18 $20
Pre-Conference Workshops: Thurs. Nov. 15, Monona Terrace $60 $65

Biodynamic Conference: Fri. Nov. 16 - Sun. Nov. 18, Monona Terrace

   

Full Conference (Fri., Sat., 1/2 Sun.)

$205 $225

Fri. One-Day (day & eve)

$110 $125

Sat. One-Day (day & eve)

$110 $125

Sun. One-Day (morning only)

$55 $60

Youth One-Day (ages 10-17, Fri./Sat./Sun.)

$40 $45
Meals    

Full Conference Meal Package

$120 $130

Fri. One-Day Meal Package

$55 $65

Sat. One-Day Meal Package

$55 $65

Sun. One-Day Meal Package

$20 $25
Special Events    

Tapas, Tasting and Toasting: A Beginning Farmer Celebration and Fundraiser for the North American Biodynamic Apprenticeship Program (NABDAP)

   

Donor

  $45

Supporter

  $75

Benefactor

  $100

 

Cancellations and Refunds

Please send requests for refunds in writing to: registrar@biodynamics.com or Biodynamic Association, PO Box 944, East Troy, WI 53120-0944 before October 31. Due to our financial obligations to the facility and presenters, we are unable to offer any refunds after October 31 for any reason. We charge a $15 refund processing fee to support the administrative cost.