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Volunteer Information

Volunteer and Receive a Discount

The Biodynamic Conference relies on volunteers to help in every area of the conference. Through a work trade agreement, the conference offers volunteers an opportunity to work a total of 8 hours in trade for $100 reduction in registration fee (and our thanks).

Please note you must be 18 years or older to volunteer, must commit to register for and attend the entire conference, and need to show up on time ready to work for your assigned shifts. Volunteer positions are limited.

Application Process

Those wishing to volunteer must complete an application in which they describe their availability, skills, and preferred assignments (see role descriptions below). Applicants will receive a decision via email, and those accepted for volunteer positions will be given a discount code to register online with their volunteer discount. 

The application process for the 2014 conference is as follows:

First Round Volunteer Assignments Second Round Volunteer Assignments
Application Deadline: Friday, August 15 Application Deadline: Wednesday, October 1
Notification by: Tuesday, September 2 Notification by: Friday, October 17

Registration deadline: Monday, September 15

Volunteers who do not register by this date will forfeit their position and discount.

Registration deadline: Friday, October 31

Volunteers who do not register by this date will forfeit their position and discount.

Please note that we expect most positions to be assigned in the first round. 

If you are interested in volunteering: If you plan to attend the conference regardless of whether you receive a volunteer position, please register before September 15 to receive the early bird rates. If you are assigned a volunteer position, we will send you a refund check for the amount of your discount. If you will attend the conference only if you receive a volunteer position, please wait until we notify you of your status to register.

All volunteers must register for the conference online.

Volunteers who do not show up or complete their shifts will forfeit their volunteer discount and will not be considered for volunteer positions or scholarship support for future conferences.


If you have any questions about the volunteer program, please email


Volunteer Role Descriptions

  • Lead Volunteer Coordinator - Direct volunteers to check in with position lead and find replacements or fill in for any volunteers who do not show up for their shifts. Be at the Volunteer Registration desk 15 minutes prior to the beginning of all volunteer shifts. When not at Volunteer Registration desk, float the conference to assist volunteers as needed.
  • Membership Table - Help people feel welcome at the conference, answer questions. Sell Conference T-shirts and posters. Promote BDA Membership. Encourage and help members to join the online Biodynamic Directory. Help answer questions about the Biodynamic Association; provide handouts about BDA’s work. Collect additions to our mailing list and email list; explain why we need email addresses.
  • Eurythmy Assistant - You will aid the instructor to help ensure a smooth running event for class participants on all three mornings of the conference. This includes helping to set up the room in the morning, then returning it to its original state upon completion.
  • Keynote Assistant - Attend to keynote speaker and performer needs before and during the events. Perform "stage manager" duties as instructed. Usher participants into the room and assist them in finding seats. Answer general questions.
  • Exhibit Hall Assistant - Help exhibitors transport materials into the conference facility and set up. Attend to exhibitors' needs. Help exhibitors break down and remove materials from the building after exhibit hall has closed.
  • Workshop Assistant - Welcome and assist presenters with set up 15 minutes before workshops start. Check that all participants entering the room have name badges and help them find seats. Introduce presenter, assist with lighting and AV needs, help moderate questions if needed. If session is being recorded, remind presenter to speak into microphone and to repeat any questions that are asked before answering. Give presenter 5 minute ending warning and close the session by thanking presenter. Make any announcements requested before participants leave, and return any furniture that has been moved to its original setting.
  • Registration - Welcome attendees to the conference and prepare them to get the most out of their participation. This will include checking in registrants, distributing materials, answering questions and generally assisting with registration needs. Note that during peak registration periods, the pace can get quite fast. Additionally, depending upon your shift, you might also assist with registration area set up and take down.
  • Registration-Greeter - Greet attendees and help them find the correct registration line. You'll be on your feet.
  • Runner - Unlike many other volunteer duties, a Runner can experience broad variety of responsibilities in their role. You should be open and adaptable. Many of these duties are assigned on-site and are generally stepping in when an area needs more assistance during heavy traffic times. Runners will also be entering data at registration when not "running" in other positions.
  • Security/Close Down - Provide security during and after evening events and assist staff and participants with any needed tasks.
  • Set Up - On Wednesday night, collect boxes from loading dock and take to appropriate location. Set up signage. Help set up BDA areas and decorations. Help SteinerBooks unpack books.
  • Breakdown - Assist with any and all tasks related to the physical breakdown of the conference on Sunday. Duties might include moving and stacking tables & chairs, packing boxes of materials, picking up debris, etc.
  • Fundraiser - Thursday night, volunteers will be expected to greet people professionally and monitor a silent auction at the Opening Ceremony Wine and Tasting event. You will take payment from auction winners with organization and precision.
  • Photographer - Armed with a high quality camera, you can take indoor photos of events and workshops in a journalistic as well as artistic fashion.