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Lodging

There are a number of lodging options available in Madison depending upon your preferences and budget. We encourage you to reserve your lodging as soon as possible so you can secure the option you want. Please note we expect lodging in Madison to be booked up for the weekend of the conference due to other events.

Hotels

As of November 5, the conference room blocks have now closed. They were at: Sheraton Madison Hotel, Madison Clarion Suites, and the Lowell Center. If you are able to reserve a room at one of these hotels, then you can still utilize the shuttle bus service we are providing to and from Monona Terrace.  The Hilton Madison Monona Terrace is full.

For hotel rooms booked at the special discounted rates, you must manage them (changes or cancellations) through the online housing system Meetingmax. Reservations will not be accepted directly through the hotels, or changed or cancelled unless it is within 72 hours of your arrival (see below).

MeetingMax Instructions:

  1. Make your reservation either online by clicking here, or by calling (800) 373-6376 and asking for Housing. (All changes must be made the same way.)
  2. Obtain your Meetingmax confirmation. Once you have made your reservation, it is a confirmed reservation. However, it may take several days for the hotel to process your reservation. Once that occurs, you will receive an email confirmation via Meetingmax.

Changes and Cancellations: If you need to cancel or make changes to your reservation, please do not contact the hotel directly unless it is within 72 hours of your arrival. For changes and cancellations on an existing reservation, please refer to the link provided at the bottom of your Meetingmax confirmation email.

If you have questions about the Biodynamic Association's hotel block, please call (800) 373-6376 and ask for Housing or email your questions to senz@visitmadison.com

Sharing rooms:  If you are interested in finding a roommate, please use our Conference Ride & Room Sharing Forum.

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Hostel

The HI-Madison offers 33 beds in downtown Madison. The hostel is only a 5-minute walk from Monona Terrace. The phone number is 608-441-0144. As of early October, a few rooms are available. 

Homestays

We have filled all available homestays. A limited number of homestays were available, coordinated through the Madison Waldorf School. We received many more requests than offers. We are no longer accepting additions to our Homestay Request Form. If you have any questions about homestays, please call Nancy Gutknecht at (608) 354-9706 or email ngutknecht@madisonwaldorf.org

Please note: An alternative low-cost lodging option is to reserve one of our discounted hotel rooms and find roommates to share the cost through our Conference Ride & Room Sharing Forum.

Other Options

Airbnb offers listings of places for rent (private room, house, etc), with booking available online.

CouchSurfing offers a network for people around the world to connect, host others, meet at gatherings, etc.

Dane County Parks offers online camping reservations (not in downtown Madison).